Finance Officer
Job Description Finance Officer
Finance Officer 5/30/2005
Page 1
PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Finance Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support municipal operations.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Finance Officer reports to the Senior Administrative Officer and is responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Finance Officer must work within the Financial Management Act, Municipal policies and procedures and in compliance with all Territorial Acts and Legislation. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial hardships for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)
1.
Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner Main Activities Assist with preparation of the budget Implement financial policies and procedures Establish and maintain cash controls Establish, maintain and reconcile the general ledger Monitor cash reserves and investments Prepare and reconcile bank statements Establish and maintain supplier accounts Processes supplier invoices Maintain the purchase order system Ensure data is entered into the system Issue cheques for all accounts due Ensure security for all
Finance Officer 5/30/2005
Page 1
PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Finance Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support municipal operations.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Finance Officer reports to the Senior Administrative Officer and is responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Finance Officer must work within the Financial Management Act, Municipal policies and procedures and in compliance with all Territorial Acts and Legislation. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial hardships for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)
1.
Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner Main Activities Assist with preparation of the budget Implement financial policies and procedures Establish and maintain cash controls Establish, maintain and reconcile the general ledger Monitor cash reserves and investments Prepare and reconcile bank statements Establish and maintain supplier accounts Processes supplier invoices Maintain the purchase order system Ensure data is entered into the system Issue cheques for all accounts due Ensure security for all