Example of Negative Letter

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Minh Vu
University of New Orleans
2000 Lakeshore Drive
New Orleans, LA 70148
April 15, 2012

Jack Baggenstoss
5296 Midway Road
Metairie, LA 70001

Dear Mr. Baggenstoss:

Here at the University of New Orleans, we try to maintain a strict, yet fair academic curriculum for all our respective students. With that said, all of our semester objectives are clearly stated in the course syllabus and my policy regarding extra credit work will not change, so your request for extra credit work will be denied.

The reason for this is if I do allow your request for extra credit work, then it is only fair that I give extra credit work for the rest of the class. This, in turn, will only create a situation in which students will continually make requests for additional opportunities of extra credit work. Another reason is that there are other students who are in similar situations like yourself, but will accept their final grade for the semester.

I have reviewed your scores through the semester and it shows you have done well. Although receiving a B in this class is not to your satisfaction, it is also something you should not be ashamed of. While I cannot help you regarding this particular issue, just keep in mind that your goals for your future career are not over, but only delayed for a short time. Allow this to be a learning experience and next semester I am sure you can get back on the academic path you are striving for.

Again I like to reiterate my belief in providing a strict, yet fair academic standard for all my students. As a teacher, providing my students my best effort in guiding you through your academic career is of utmost importance. If there are any more questions or concerns you have, whether it be about this class or of general academic issues, please do not hesitate to contact me.

Sincerely,

Minh Vu
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